Careers

Administrative Purchasing Assistant

The Administrative Purchasing Assistant supports the purchasing department in the daily management of orders, supplier follow-up, and the administrative handling of supply processes. He/she ensures that all tasks are carried out on time and in accordance with the needs of the various departments within the company.

Responsibilities:

1. Order Management:

Recording purchase requests and orders with suppliers in the purchasing system.
Tracking orders and deliveries (confirming delivery dates, follow-up when necessary).
Checking the consistency between invoices and purchase orders (quantities, prices, payment terms).

2. Supplier Management:

Managing and updating supplier information in the database.
Ensuring regular communication with suppliers to follow up on deliveries and resolve any issues (delays, incorrect orders, etc.).

3. Administrative Management:

Preparing and archiving administrative documents related to purchases (purchase orders, delivery receipts, invoices, etc.) and sales to sister companies.

4. Item Management:

Managing and updating items in the database (categories, supplier references, prices, etc.).

5. Inventory Management:

Monitoring inventory levels to anticipate supply needs.

Required Skills:

Knowledge of purchasing procedures and inventory management tools.
Proficiency in office software (Excel, Word, etc.) and purchasing management systems.
Organizational skills, accuracy, and the ability to handle multiple tasks simultaneously.
Strong communication skills for effective interaction with suppliers and internal teams.
Sensitivity to confidentiality and adherence to internal procedures.

Education:

Bachelor (vocational or higher professional education) in purchasing management, administration, or an equivalent qualification.
Experience in a similar role is a plus.
Languages: Dutch, English (French is a plus).

Personal Characteristics:

Precision and attention to detail.
Team spirit and the ability to collaborate with other departments.
Proactive and capable of taking initiative to solve problems.

Interested? Apply now and help build an efficient environment:
Stéphane.vandergeynst@hannecard.com